Reuse images from your company image gallery

Every image your team uploads while building newsletters is collected in one Image Gallery, so you can reuse a picture you’ve used before instead of tracking down the original file and uploading it again. The gallery is company-wide — an image uploaded in one channel is available when you build a newsletter in any of your channels.

When you add an image in the composer, give a story a picture in your Curations library, or set a newsletter’s social card, you can pick straight from the gallery. Any brand-new file you upload still works exactly as before, and is now also saved to the gallery for next time.

Pick an image from the gallery

In a newsletter:

1. In the composer, add or open an image (see How to change or add an image in a newsletter?).
2. Choose Choose from gallery.
3. Browse or search for the image you want, select it, and add it to your block.

On a curated story:

1. Open a story in your Curations library, or start a new one with Add Content.
2. On the Image field, choose Choose an image, then Choose from gallery — see Set a story’s image.
3. Browse or search for the image you want and select it.

On a newsletter’s social card:

1. Open the letter, click Preview and schedule, and find the SOCIAL CARD section in the right-hand sidebar — see How do I setup social cards in my newsletter?.
2. Under the card image, choose Choose an image, then Choose from gallery.
3. Browse or search for the image you want and select it. It replaces the card image straight away.

How images are named

When an image lands in the gallery, it’s named after where it came from, so you can tell images apart and find them by searching the Title field:

• An image from a curated story is named after the story’s title. That covers a story’s image in your Curations library, an image you upload while editing a story, and a story’s image added when you use the story in a newsletter.
• An image copied from a link — pasted into the upload window as a web address, or dragged into the composer from a web page — is named after the site in that address. An image from https://www.nytimes.com/… is named nytimes.com. Many sites serve their pictures from a separate image address, so an image dragged from a page may carry that address’s name instead.
• A file uploaded from your computer stays Untitled image, because its file name rarely says what the picture shows.

Images already in your gallery keep the names they have. To rename any image, open it in the gallery, choose Edit, change its Title, and Save.

Organize the gallery

• Alt text and tags — give each image alt text (a short description for accessibility, shown if the image can’t load) and one or more tags to keep it easy to find later.
• Filter — narrow the gallery by tag, by source, or by who uploaded an image, so you can jump to the right picture in a large library.
• Manage your tags — your whole tag list lives in one place, so you can keep it tidy and consistent across your team.

Archive an image

When an image has served its purpose, archive it to tidy the gallery. Archiving only hides the image from the gallery view — it never touches a newsletter that already uses it, whether that newsletter is a draft or has already been sent, so nothing you’ve published changes.