Multi-user editing alert

Letterhead lets multiple users edit the same newsletter or template at the same time. Changes appear for everyone as they’re made and are saved automatically.

How it works

When you open a draft that teammates are already editing, you’ll all see each other in the composer. An indicator shows who else is working in the draft, which block each person is editing, and where their cursor is as they type.

Auto-saves happen when a writer stops typing — after about 5 seconds of inactivity in a newsletter (4 seconds in a template) — or exits the composer. Everyone’s changes save automatically, so you won’t overwrite each other’s work.

There’s no limit on how many people can work together — coordinate with your co-writers so you’re not editing the same block at the same moment, but you can all be in the draft at once.

Templates

Any member of your company can open and edit a company template, not only administrators. The same real-time collaboration works in templates as it does in newsletters: you’ll see your teammates, their cursors, and their changes as they work.

Spotting an in-use newsletter

On the Emails screen, a newsletter that’s currently being edited shows an icon with the editor’s initials next to the edit icon. Once a teammate has been away from a draft for a couple of minutes, that icon clears — so what you see on the list is who is working right now, not who opened it earlier in the day.

For everything else you can do on the Emails page, see Working in Emails.